Records & contracts
One employee record carrying personal details, contract terms, grade, salary structure and every document that supports them, with full version history.
Core HR suite
Employee lifecycle
Twenty-two features covering the whole arc — offer, onboarding, contract renewals, transfers, document expiry and a clean offboarding with the end-of-service number already calculated.
The lifecycle is where UAE HR differs most from the systems built for elsewhere. A joiner needs a labour contract, an Emirates ID, a residence visa and a bank account before they can legally be paid, and each of those has its own expiry that will eventually land back on the HR team's desk.
KLEDHR treats the lifecycle as a sequence of states with documents attached to each, rather than as a folder of PDFs. The consequence is that expiry is a property of the record — the system knows a labour card lapses in forty days, and it tells someone.
Renewals & transfers
Fixed-term contract renewals, salary revisions and inter-entity transfers as tracked processes with approvals — not fields quietly edited in place.
Document-expiry tracking
Passport, Emirates ID, labour card, residence visa and any custom document type, each with its own notice period and escalation path.
Onboarding checklists
Templated by role and entity: IT assets, seat, induction, policy acknowledgements. The new joiner completes their share in self-service before day one.
Offboarding with the numbers
Resignation or termination runs a checklist and produces the end-of-service calculation, final settlement and clearance in the same flow.
Probation & confirmation
Probation end dates are watched rather than remembered, with the review and the confirmation letter generated from the same event.
Expiry is the whole game
Nearly every UAE compliance failure we see at the HR layer traces back to a date nobody was watching. Documents expire on their own schedule, renewals need lead time, and the penalty for a lapse lands on the employer.
- Per-document-type notice periods — a visa needs more warning than a health card.
- Escalation when the first notice is ignored, to a named person rather than a queue.
- A single expiry dashboard across every entity, filterable by document, department or site.
- Mobile push to the employee for the documents only they can produce.
Offboarding that closes cleanly
Offboarding is where records, payroll and legal exposure meet. Running it as a checklist that ends in a calculated settlement means the last payslip, the gratuity figure and the clearance are produced from one process.
- End-of-service calculated on the correct regime, with the arithmetic shown.
- Unpaid-leave periods excluded from the service length used for accrual.
- Asset return, access revocation and final approvals tracked to completion.
- The experience letter and settlement statement generated on your letterhead.
Questions we get asked
- Can we import historical service dates?
- Yes — joining dates, contract history and prior unpaid-leave periods all import, which matters because gratuity accrual depends on them.
- What happens to service history on an inter-entity transfer?
- It stays continuous. The employing entity changes for payroll and WPS purposes; the accrual clock does not restart unless you tell it to.
- Do employees get their own documents?
- Yes, through self-service and the mobile app — which is also where they upload a renewed passport or Emirates ID.
See KLEDHR on your own payroll month
A 30-minute walkthrough on a tenant we spin up for the call — bring your trickiest gratuity or WPS case.
Book a demo